With the global population now surpassing 8 billion, the demand for quality education has reached unprecedented levels. A large share of this population consists of young people, a significant portion of whom are enrolled in schools and colleges.
This rise in population directly impacted the tutors/educators by increasing their workload. However, many play smartly and lift the heavy workload while using innovative tools powered by modern technology.
In this blog post, we will discuss some of the creative tools that tutors use for various purposes. Before that, let us shed light on the workload pressures that today’s tutors face.
Common Workload Pressures Tutors Face
Tutors face numerous challenges and workload pressures today due to the high demand for students. The following are some of the common ones among them.
1. Administrative overload
Administrative burden on tutors is the most challenging and pressuring element. The time they can spend teaching students is often spent on small, repetitive tasks. For example:
- Time management schedules
- Writing diaries
- Sending reminder
- Handling routine paperwork
2. Assessment struggles
Next comes the assessment of students’ work, such as assignments, homework, and quizzes. It took a lot of time from tutors. This becomes overwhelming when there is a shortage of tutors and a large number of students are being handled by a single one.
3. Resource creation
The job of tutors is not limited to the classroom only. Behind the scenes, they must spend more time creating easy-to-understand resources for students.
These tasks typically include designing lesson plans, preparing study materials, and updating outdated content to keep it relevant to the current context. This often takes up a significant portion of their time outside regular teaching hours.
4. Student communication
Another pressure-creating element for tutors is answering repeated questions and addressing the concerns not only of students but also of their parents. Yet, sometimes repetitive communication is necessary, but it often becomes draining, especially when the other side expects instant responses.
5. Technology Adaptation
Today, tutors are expected to stay updated with new platforms and online teaching tools. Yet, these tools are meant to make their work easier. But some of them require proper training on how to use them effectively.
This often takes extra time and effort from the tutors. For example,
- Constant updates
- Troubleshooting technical issues
- Guiding students through these platforms
All the aforementioned can add another layer of stress to their workload.
Smart Tools That Reduce Tutor Workload
Now that you have explored the common workload pressures that tutors face today, let’s delve into the innovative tools that can help alleviate your workload.
For Scheduling and Time Management
Making the lesson calendar, scheduling class times, and sending reminders to students. All these are the things that teachers have to do at the start of each session.
Doing these things individually for students increases the workload. But this is where innovative tools like Google Calendar come to lift the burden. Using it, teachers can set up their lesson calendar, set reminders, and share it with all students at once.
Whenever the calendar is updated or any other change is made, all students will be automatically notified. This will save tutors a significant amount of time that they might otherwise spend sending individual messages, especially during seasonal vacations.
For Grading and Feedback
Grading students’ work and providing them with timely feedback is among the most repetitive tasks for tutors. Previously, this was done by making manual result cards.
However, many have now adapted to innovative tools like Google Forms, which makes the task easier for them.
Using Google Forms, tutors can now conduct quizzes and MCQ-based exams directly on the platform, where answers are automatically graded.
This saves them hours that they might have spent on checking the short exams, i.e., quizzes. Such tools not only save the checking time but also provide consistent, fair, and transparent feedback for students.
For Converting Notes into Text
Dealing with handwritten notes is also among the overwhelming elements for tutors. Many of the tutors are accustomed to taking manual notes, such as lesson tips, outlines, and notes on key points.
But when the time comes to make these notes neat, clean, and printable by manually typing them on a computer, frustration rises.
The manual typing process is also very time-consuming and prone to human errors.
That is where many tutors are using the Image to Text Converter by DNSChecker.org as their innovative solution. This tool can detect, read, and extract handwritten texts from papers. It not only extracts the text but also provides it in organized digital file formats.
This eliminates the need for manual typing and saves tutors hours of effort.
When digitized, they can easily present those handwritten notes in classrooms and share them with students, providing a seamless experience.
Plus, when digitized materials become easier to manage.
Not only this, but the extracted text also enables tutors to easily run it through the grading and feedback tools that we discussed in the previous section.
For Collaboration and File Sharing
Distributing lessons, notes, syllabi, and other learning materials both costs tutors financially and also takes up their time. Many of the tutors now consider these tasks to be inefficient, especially those dealing with primary classes.
As students sometimes lose or damage materials, providing replacements becomes an additional responsibility for tutors.
That is where many started using smart tools like Google Drive. It lets tutors store documents, presentations, and videos in one place and share them instantly via links.
In case a student has lost the materials, tutors can share them again with just a few clicks. Everything stays organized and accessible at any time, anywhere.
Wrapping Up
Tutors no longer need to waste hours on repetitive tasks. With innovative tools like those discussed in this blog post, much of the burden can be automated or simplified. These creative solutions free tutors from time-consuming work and allow them to focus on what truly matters—teaching and guiding students. If you are a teacher struggling with your workload, consider trying out the innovative tools we mentioned and see how helpful they can be for you.
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